COMPANY OVERVIEW

Boyd Biomedical is a commercialization partner for biomedical innovators. We provide an integrated suite of services to help our clients design, build, and launch biomedical devices. We help translational research institutions, start-up biomedical companies, mid-sized enterprises, and large biomedical companies successfully commercialize biomedical innovations across the life sciences industry. The Company is a Massachusetts corporation headquartered in Lee, Massachusetts, with divisional offices in Boston, Massachusetts and Waltham, Massachusetts.

Job Summary

The Executive Assistant is highly organized, proactive, and detail-oriented providing comprehensive support to the Chief Executive Officer. This role serves as a critical partner to the CEO, ensuring seamless day-to-day operations, managing complex scheduling, and acting as a key liaison between the CEO and internal and external stakeholders. The ideal candidate thrives in a fast-paced corporate environment, exercises exceptional judgment and discretion, and anticipates needs before they arise.

Core Competencies & Behavioral Anchors

• Consistent execution and self-mastery of the Company’s core competencies and behavioral anchors.
• Strong attention to detail, accuracy and completeness
• Ability to maintain a high level of confidentiality and handle sensitive information
• Excellent organizational skills and time management skills
• Strong customer service orientation
• Effective interpersonal, communication, and team building skills

Essential Duties & Responsibilities

Calendar & Schedule Management

• Manage the CEO's complex and evolving calendar, including scheduling meetings, conferences, travel, and personal commitments with precision and foresight.
• Proactively resolve scheduling conflicts and prioritize appointments based on business objectives and the CEO's preferences.
• Prepare daily and weekly briefing materials, agendas, and background documentation for all meetings.

Communication & Correspondence

• Serve as the primary point of contact between the CEO and internal teams, board members, investors, regulatory bodies, and external partners.
• Draft, review, and manage correspondence including emails, letters, presentations, and reports on behalf of the CEO.
• Screen and prioritize incoming communications, ensuring timely responses and appropriate follow-up.

Travel & Event Coordination

• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Plan and execute executive-level meetings, board meetings, investor presentations, and company events

Strategic & Administrative Support

• Support the CEO with special projects, research, and data analysis related to corporate strategy, partnerships, and industry trends in the biomedical sector.
• Ability to read, interpret, and summarize legal and contractual documents for executive review
• Liaise with cross-functional departments to track project milestones and ensure alignment with CEO priorities.
• Prepare expense reports, manage purchase orders, and oversee the executive office budget.
• Maintain organized filing systems for confidential documents, contracts, and regulatory submissions.

Confidentiality & Stakeholder Relations

• Handle highly sensitive and confidential information with the utmost discretion, including proprietary research data, financial details, and personnel matters.
• Build and maintain strong relationships with key stakeholders including board members, investors, scientific advisors, and regulatory contacts.

Office Administrative and HR Support

• Assist in the onboarding and orientation for new hires
• Support recruitment activities: job postings, applicant communications, interview scheduling, and job fairs
• Assist with Open Enrollment and employee benefits administration
• Support employee engagement through event planning and coordination
• Maintain uniform inventory and distribution
• Provide professional reception and visitor hosting (“Host Like a Pro”)
• Maintain office supplies, beverages, and kitchen inventory
• Organize office operations, procedures and maintain office equipment
• Support employee requests regarding office management issues (e.g. supplies, hardware and travel arrangements)

Experience, Education, CERTIFICATIONS, OR Other Requirements

• Bachelor’s degree in business administration, Life Sciences, or a related field.
• Minimum of 5-7 years of executive assistant experience, preferably supporting C-suite executives in the biomedical, pharmaceutical, or life sciences industry.
• Outstanding written and verbal communication skills with a professional demeanor.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Teams).
• Must be able to complete a post-offer, pre-employment criminal background check and drug screen.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person